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Fallback · on-request

XML / CSV import files

For accounting systems without an API — Invoreg produces the import file your system already accepts.

Request this connector

Some accounting packages and government portals have no API but do accept file imports. For those, Invoreg produces the import file the system already understands. This is available on request: send us a sample file and we prepare a matching export, and the accountant imports it in one step instead of re-typing each invoice.

How it works

  1. You tell us which system your client uses and send an example of a file it accepts, or a link to its import specification.
  2. We map Invoreg's fields (supplier, invoice number, dates, currency, totals, line items with VAT per line, account codes and labels) to the file layout and confirm any codes the system insists on.
  3. Invoices are read, checked, approved and registered in Invoreg exactly as with an API connector. Registration adds them to the export queue for that organisation.
  4. The accountant downloads the file and imports it into the accounting system. Duplicate flagging, approvals and labels all happen in Invoreg before export.

Good to know

  • Formats: XML and CSV are the usual targets. Delimiters, encodings and date formats follow the target system's specification.
  • One export per organisation. Each client in the workspace can have its own file layout.
  • Vendors and items created in Invoreg are included in the file where the format supports master data; otherwise the import matches on supplier name or number.
  • Because there is no API, Invoreg cannot read existing bills from the system. Duplicate detection runs against invoices already in the workspace.

Questions

Is this a permanent solution or a stopgap? Both are common. Some firms use it for one legacy client; others use it for years with a national package that will never have an API.

Can we test it first? Yes. We produce a file from a few of your invoices and you import it into a test company before anything goes live.

Request this connector

Send us a sample import file and the name of the system. Request an import file format.

Updated 2026-09-25

Questions accountants ask

Any system that accepts a file import of purchase invoices, whether XML, CSV or a fixed-width text layout. Many national packages, on-premise systems and government portals fall into this group. If you can export a sample file from the system or its documentation, we can usually match it.

Usually a few days once we have a sample file and the system's import specification. The export is then available in the workspace for that organisation. Complex layouts with many mandatory codes take longer, so we confirm the timeline after seeing the sample.

Yes, if the target format has a place for it. Invoreg reads VAT per line item, so the export can carry line-level VAT rates and amounts as well as header totals. Where a format only takes totals, we map the lines to the fields it does have.