Invoreg AI facts and figures

Invoreg AI is invoice automation software for accounting firms that keep books for many client companies. Supplier invoices arrive by email or upload, the AI reads the header and every line, the accountant checks the result and one click posts the bill into your accounting software through its API. Invoreg AI is a fintech startup based in Malta; the product was first used in a live multi-company workspace.

Any business that receives supplier invoices, from a single company buying a Small pack to accounting practices and groups running many companies from one workspace. The multi-company queue, per-company mailboxes and roll-up analytics are where it pays back fastest.

Yes. Upload a bank statement, even a PDF or a scan, and Invoreg reads every line and matches each payment to the invoices it settles, including one payment that covers several invoices. Lines it is unsure about are flagged for you to check, and once you approve, the statement is reconciled in your accounting software. Statements use the same credits as invoices.

No. It feeds it. Invoreg collects supplier invoices, the AI reads every line, your team checks and approves, and one click registers the bill in your accounting software through its API. Your tax codes, vendors, items and chart of accounts stay in your accounting software as the source of truth; nothing is duplicated.

Each client company has its own Invoreg mailbox; suppliers email it, or staff upload PDFs, scans and phone photos. The AI splits and straightens the document, reads the header and every line with the VAT per line, checks for duplicates and proposes the coding from that client's history. A bookkeeper reviews it in the queue, corrects anything in place, sends it through approvals if the client needs them, and clicks Register. The bill, its vendor and its per-line accounts are created in your accounting software through the API, with the original document attached.

Zoho Books is live today. Where a system has an API and a test environment, a new connector typically takes one to three weeks; where there is no API, Invoreg produces the XML or CSV import files the system accepts. See the connectors page to request one.

The AI reads header fields and every line item, including VAT per line, and marks anything it is unsure about so the accountant checks it before registering. Photos, scans and multi-page PDFs are all handled; the accountant always has the final click.

Yes, that is what the workspace is built for. Each client company is an organisation with its own mailbox, approvers, labels, coding history and accounting software connection. Staff see only the organisations they are assigned to, the firm works from one queue across all of them, and analytics roll up per client and firm-wide. All the companies share one credit pool; the one-time setup is €500 plus €25 for each company after the first, never more than €1,500.

Every new document is matched against the queue and against the bills already in that client's ledger, on supplier, invoice number, date and amount, so a second copy of the same invoice is flagged and linked to its original before anyone registers it. Near-matches are shown for a human decision rather than silently dropped. In the live pilot workspace, zero invoices have been posted twice.

Approvals are set per client company, up to three levels, with the approvers usually at the client rather than in the firm. An invoice that needs approval waits in the queue and cannot be registered until the chain is complete; every decision, comment and change is logged with who did it and when. Clients that do not need approvals skip the step entirely.

You buy document credits in packs and use them any time within a 12-month credit year: Small is 250 documents for €100 (€0.40 each), Medium 1,000 for €360 (€0.36) and Large 5,000 for €1,650 (€0.33). Above 20,000 documents a year, pricing is quoted. There is no subscription and no per-user fee. A single company pays a one-time €199 setup that includes its first 250 documents; firms pay €500 plus €25 per additional company, never more than €1,500. Your first 20 invoices are free. Prices exclude VAT.

One credit processes one document of up to three pages, with unlimited lines per page: an invoice, a bank statement, a delivery note or a stock document, all at the same price. A four- to six-page document uses two credits. Failed or duplicate scans are never charged.

No. Your credits run on one 12-month credit year, which starts with your first purchase (you can choose the date). Top-ups bought during the year join your balance and share the same date. Buy a pack on or before the date to start the next year; anything unused expires then. We remind you when your balance is low and 60 and 30 days before the date.

Yes. The API runs on a prepaid wallet at €0.35 per document of up to three pages, with no setup fee and €10 of free credit to start. Larger recharges carry a bonus: €525 for €500 and €1,100 for €1,000. Auto-recharge keeps your systems running, and above about €2,500 a month we set up a custom agreement.

About five minutes for a company you set up yourself: name, VAT number, country, accounting software authorisation, default accounts, mailbox. The one-time setup is €199 for a single company, including your first 250 documents, or €500 plus €25 per additional company for a firm or group, never more than €1,500. It covers the account, the connection to your accounting software and onboarding.

On Invoreg infrastructure in the European Union; invoice content is processed and stored in EU regions only. Documents are not used to train AI models. We sign a GDPR data processing agreement with every firm and list our sub-processors, with their roles and locations, on request. The security page has the details in plain language.

No. Your documents and your clients' data are never used to train AI models, Invoreg's or anyone else's. They are processed to read and register your invoices, stored in EU regions for as long as your firm keeps them, and deleted when you delete them. The security page lists the sub-processors involved.

The queue takes whatever a supplier sends today: PDFs, scans, phone photos and email attachments. As Malta and the rest of the EU phase in mandatory e-invoicing under ViDA, structured e-invoices land in the same queue and follow the same check-and-register flow. The country pages track what applies in Malta, Ireland, Cyprus and the Netherlands and when.

Yes. Upload a bank statement and Invoreg matches each payment to the invoices it settles, flags the lines it is unsure about, and reconciles the statement in your accounting software once you approve. It also produces SEPA payment files for the invoices you select and tracks paid status.

Book a 30-minute demo and bring ten real supplier invoices: we read and post them into a sandbox while you watch. Or try it free: your first 20 invoices are read and posted at no charge, after which you buy a credit pack.