Effective 25 September 2026. These terms govern use of the Invoreg website and, once you have an account, the Invoreg service. They are a draft for review by counsel before public launch; the operating company’s legal name and governing-law clause will be confirmed here. By using the site or the service you accept these terms.
1. Who we are
Invoreg is operated by [legal entity name, company number, registered address]. Contact: hello@invoreg.com.
2. The service
Invoreg is software that reads supplier invoices and other business documents with AI, lets your team check and approve them, and registers them in your connected accounting system through that system’s API. Invoreg does not replace your accounting software and is not an accounting, tax or legal adviser. Your team remains responsible for reviewing documents before they are registered and for the accuracy of your books.
3. Accounts and organisations
You must provide accurate account details and keep your login secure. An accounting firm may create organisations for its clients; the firm is responsible for the users it invites and for holding the right to process each client’s documents. Notify us at once of any unauthorised use.
4. Acceptable use
You may not upload content you have no right to process, attempt to access other organisations’ data, reverse-engineer the service, or use it to send unsolicited communications. We may suspend access to protect the service or other customers, and will tell you why.
5. Fees
Fees are per invoice processed and per user as published on the pricing page or agreed in your order. Prices exclude VAT. Free demo organisations and the first 20 free invoices are provided at our discretion and may be limited in duration. Paid usage is invoiced monthly in arrears unless agreed otherwise; late payment may lead to suspension after notice.
6. Data and privacy
Your documents remain yours. We process them only to provide the service, on infrastructure in the European Union, and never to train AI models. Our handling of personal data is described in the privacy policy; for documents processed on behalf of your firm, a data processing agreement applies and is available on request. You can export your data at any time and it is deleted after account closure in line with the retention period you set.
7. Integrations
Connecting an accounting system authorises Invoreg to read master data (vendors, items, tax codes, chart of accounts) and to post registered documents. You can revoke that authorisation from the accounting system at any time. Third-party services are governed by their own terms; we are not responsible for their availability or changes to their APIs, though we will work to restore any affected connector promptly.
8. Availability and support
We aim for high availability but the service is provided “as is” during the pre-launch period. Bug fixes are included; setup and training support are charged as agreed in your order. Planned maintenance is announced in advance where possible.
9. Intellectual property
The service, its software and content are owned by Invoreg or its licensors. You receive a non-exclusive, non-transferable right to use the service for your business during your subscription. Feedback you give us may be used to improve the service without obligation to you.
10. Liability
To the extent permitted by law, Invoreg is not liable for indirect or consequential loss, loss of profit, or for errors in your accounting records arising from documents your team registered without review. Our total liability under these terms in any 12-month period is limited to the fees you paid in that period. Nothing limits liability for fraud, death or personal injury, or anything that cannot be limited by law.
11. Term and termination
These terms apply while you use the site or the service. Either party may end a subscription with 30 days’ notice; we may end it immediately for serious breach. On termination you can export your data for 30 days, after which it is deleted.
12. Changes
We may update these terms; material changes are notified by email at least 30 days before they take effect. Continued use after that date is acceptance.
13. Governing law
These terms are governed by the laws of [Malta / to be confirmed], and the courts of that jurisdiction have exclusive jurisdiction, without prejudice to consumers’ mandatory rights where applicable.