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Email inbox

Connect any mailbox. Invoices sent to it appear in the workspace automatically, unregistered, waiting for review.

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The email inbox is live and is the most common way invoices enter Invoreg. Add a mailbox under Settings → Email mailboxes for each client organisation. Suppliers keep sending invoices to the address they already know; Invoreg reads each attachment as it arrives and places it in the workspace, unregistered, waiting for review. Nothing is posted to the accounting system without a person clicking Register.

How it works

  1. In the organisation, open Settings → Email mailboxes and connect a mailbox. Use the client's existing accounts-payable address or a new dedicated one.
  2. When an email arrives, Invoreg takes each attachment (PDF, JPG, PNG or HEIC) and reads the header fields and line items, including VAT per line.
  3. The document appears in the organisation's inbox view with the supplier matched, fields filled in and anything uncertain flagged. Duplicates are marked against invoices already in the workspace and bills already in the accounting system.
  4. The accountant adds labels where useful, and purchase approvals (up to three levels) run if the organisation uses them.
  5. The accountant checks the document and clicks Register. The bill is posted through the accounting connector.

Good to know

  • Attachments: PDF (including multi-page), JPG, PNG and HEIC. Photos taken on a phone are read the same way as digital PDFs.
  • One mailbox per organisation is typical; a firm with forty clients has forty mailboxes, each feeding its own organisation, all visible in one workspace.
  • Emails with no PDF or image attachment (for example a link to a supplier portal) do not create a document; download the invoice and upload it instead.
  • Reading happens in the EU. Mail content and attachments are not sent outside Invoreg infrastructure.

Questions

Can a supplier email land in the wrong client? Only if it is sent to the wrong mailbox. Each mailbox belongs to exactly one organisation, so routing follows the address.

Can staff forward invoices from their own mailbox? Yes. Forwarding to the connected address works like any other incoming email.

Do I still need uploads? Uploads remain available for invoices that arrive on paper or by other channels.

See it working

Bring a client mailbox to the demo and we will connect it during the call. Book a demo.

Updated 2026-09-25

Questions accountants ask

No. Connect the mailbox your suppliers already use and Invoreg reads what arrives there. If you prefer a dedicated address such as invoices@yourclient.com, create it and connect that instead. Either way, suppliers keep emailing as before and nothing about their process changes.

No. Every attachment is read and placed in the workspace as unregistered. It is only posted to the accounting system when an accountant, after any required approvals, clicks Register. This is deliberate: the reading is automatic, the decision stays with a person.

Each attachment becomes its own document. An email with three PDFs produces three documents in the workspace, each read separately with its own header, line items and duplicate check. Image attachments (JPG, PNG, HEIC) are handled the same way as PDFs.