A Malta practice moves 40 client companies off manual entry

A six-person practice put 40 client companies on Invoreg and stopped re-typing supplier invoices.

What it covers

01One mailbox per client, suppliers keep emailing the same address
02Coding proposed from each client's history, line by line
03Duplicates caught on arrival, not at month end

Best for

Practices with 20+ client companies
Firms on cloud accounting software
Teams tired of re-typing

Placeholder numbers · real results from the pilot firms due October 2026

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Client companies: 40
Team: 6 people
Accounting system: Cloud accounting software
Time per registration: ≈ 11 s

New34Operation1826RegisteredDuplicate2

Amount excl. VAT

€3,688,684.95

VAT amount

€383,618.94

Total

€4,053,533.07

Auto-registered

Upload date	Name	Status	Doc. no.
2026-09-24 12:21	supplier-invoice-0912.pdf	New	316815
2026-09-24 12:21	supplier-invoice-0913.pdf	Registered	316816
2026-09-24 12:19	islandcom-ICT-9910233.pdf	NewRegistered	316819
2026-09-24 12:18	supplier-invoice-0915.pdf	Duplicate	316820

The situation

A six-person practice keeping books for around 40 client companies. Supplier invoices arrived by email, WhatsApp photo and paper, and were re-typed line by line.

What changed

Each client became an organisation in Invoreg with its own inbox. The team checked and registered instead of typing. Duplicates were caught before posting.

Result

| Before | After | | --- | --- | | 1–5 minutes per invoice | 10–30 seconds | | 20–30 minutes for a 26-line invoice | about 2 minutes | | Duplicates found at month end | Flagged on arrival |