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Notes on invoices, ledgers and less typing.

Practical writing for accounting firms: costs, duplicates, e-invoicing rules and what the AI actually does.

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Zoho Books

Vendor statement reconciliation in Zoho Books: how to reconcile supplier statements

How to reconcile a supplier's statement with the vendor balance in Zoho Books: the screens and reports to use, how to clear each difference with bills, vendor credits and payments, and an example.

6 Nov 2026 · 6 min read
Reconciliation

Transaction matching software: how automated and AI transaction matching works

What transaction matching is, the four match types, how rules and tolerances work, where AI based transaction matching helps, a worked example and a checklist for choosing software.

5 Nov 2026 · 6 min read

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8 posts in Accounts payable

Accounts payable

Supplier statement reconciliation: how to do it, step by step

How to reconcile a supplier statement with the purchase ledger: what to compare, the differences you will find, how to clear each one, a worked example and a simple layout you can reuse every month.

30 Oct 2026 · 6 min read
Accounts payable

Invoice approval workflow: how to set one up for a small business

What an invoice approval workflow is, who should approve which supplier invoices, how to set amount thresholds, approval levels and approval groups, what approvers need to see, and a worked example.

29 Oct 2026 · 6 min read
Accounts payable

Invoice verification: how to check a supplier invoice before it is booked and paid

What invoice verification means, the five checks every supplier invoice should pass before it is booked, the VAT details to look for, how to spot a fake or changed invoice, and a worked example.

27 Oct 2026 · 6 min read
Accounts payable

3-Wege-Abgleich in der Kreditorenbuchhaltung: So funktioniert er

Was der 3-Wege-Abgleich von Bestellung, Wareneingang und Rechnung ist, wie er sich vom 2- und 4-Wege-Abgleich unterscheidet, welche Toleranzen gelten und wann eine einfache Rechnungsprüfung reicht.

26 Oct 2026 · 4 min read
Accounts payable

How to detect and prevent duplicate invoices: a checklist for accounting firms

The kinds of duplicate invoice that slip past a simple check, detection rules you can set up, the controls that prevent duplicates, how to fix one already paid, and a month-end routine.

26 Oct 2026 · 6 min read
Accounts payable

How to organise supplier invoices and keep track of what you owe

A simple system for organising supplier invoices: one way in, one place to keep them, a status for every invoice, and records you can find in six years. Includes the UK record-keeping rules and a checklist.

13 Oct 2026 · 3 min read
Accounts payable

How to stop typing supplier invoices into your accounting software

How long manual invoice entry really takes, how to process and record a supplier invoice step by step, and the four ways to stop typing them: e-invoices, built-in scanning, capture tools and line-level AI.

13 Oct 2026 · 4 min read
Accounts payable

Three-way matching explained: purchase order, delivery note, invoice

What three-way matching is, how it works step by step, how it differs from two-way and four-way matching, what to do when the documents don't agree, and when a small business actually needs it.

13 Oct 2026 · 2 min read

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